Assessment activity
The assessment activities contained below have been designed for the following unit(s) of competency:
TLIL5055 Manage a supply chain
This is a summative assessment process. For the student to be assessed as competent in each Unit of Competency, all questions and activities need to be satisfactorily completed.
Each assessment activity contained within:
| Assessment 1: | Case Study 1 |
| All parts need to be completed. This is a summative assessment activity, which means it is an assessment of what you have learnt and used towards the assessment of your overall competency. When answering the Case Study Task, you must submit your response in the form of a report to be attached in an Office Word Format. You may also be asked to submit forms from the Attached Appendix. You must download and complete the form then re-attach as part of your assessment. The report must be at least 2000 words not including any Forms. |
| Assessment 2: | Project 1 |
| All parts need to be completed. This is a summative assessment activity, which means it is an assessment of what you have learnt and used towards the assessment of your overall competency. When answering the Project Task, you must submit your response in the form of a report to be attached in an Office Word Format. You may also be asked to submit forms from the Attached Appendix. You must download and complete the form then re-attach as part of your assessment. The report must be at least 1000 words not including any Forms. |
| Assessment 3: Short Answer Question |
| This requires the completion of all comprehensive questions. This is a summative assessment activity, which means it is an assessment of what you have learnt and used towards the assessment of your overall competency. Task 3 includes Short Answer questions you must research these and attach your answers to the assessment. These questions are checking your knowledge of the Unit of Qualification. Your answers must be a minimum of 100 – 300 words. |
Assessment 1, 2 & 3 Instructions
| Student Instructions |
| Type of Assessment | This is a summative assessment activity, which means it is an assessment of what you have learnt and used towards the assessment of your overall competency. |
| General | There are a number of short answer questions, a case study and a project. You must attempt each one. If you have difficulty with understanding the question or completing the answers then talk to your trainer. Your trainer is there to help you understand and help you demonstrate your understanding, not to complete the answers for you. You are required to answer all questions and provide as much detail as you can. These questions are not required to be completed under exam conditions. |
| Context and purpose of assessment | The short answer questions, the case study and the project have been drawn from the information contained in your workbook/ learning materials. Therefore you should have a good understanding of the answers |
| Assessment instructions | Read information provided and fully complete all questions as asked. |
| Resources, equipment & material required | Learner Guide Computer Internet |
| How you will be assessed | Upon completion of your responses will be assessed against a standard answer sheet to ensure that you have covered the question and are consistent with others. You are required to get every question correct, For more information on the specific criteria contained in the unit descriptor, speak with your trainer. They will provide you with a copy of the criteria or see your learner guide which includes the performance criteria. |
Assessment 1: Case Study 1
| The objective of this section is to demonstrate TLIL5055 Manage a supply chain |
Case Study 1
The CEO National Camper Trailers has been meeting reviewing the performance of all departments over the last financial year. The consensus is that we can do business better if we restructure our procurement and sales departments by setting up a Supply Chain Management system.
The CEO realises that to do this they must endorse changes within the organisation, but first He needs to know just what this would involve. How do we go about it, how do we restructure, what does the restructure look like, what are our legal responsibilities?
He is aware that there are several models that could be used and that the right people to prepare a report for the board would be the current Sales Manager, Supply Manager, and Warehouse Control manager.
Your position, as the Supply manager, means that this falls within your umbrella of control.
Here is a breakdown of the Supply Department.
Supply Manager – YOU
Procurement Manager to be responsible for the supply of products and services essential for our company’s operations. Procurement manager responsibilities include strategising to find the most cost-effective deals and suppliers. The Procurement Manager’s duty is to discover the best ways to minimize our procurement expenses so that the company can invest in its growth and people.
Responsibilities
Ø Devise and employ fruitful sourcing strategies
Ø Discover the most profitable suppliers and initiate business partnerships
Ø Negotiate with external vendors to secure the most advantageous terms
Ø Approve the ordering of necessary goods and services
Ø Finalize details of orders and deliveries
Ø Examine and re-evaluate existing contracts
Ø Track and report key functional metrics to reduce expenses and improve effectiveness
Ø Collaborate with key persons to ensure the clarity of the specifications and expectations of the company
Ø Foresee alterations in the comparative negotiating ability of suppliers and clients
Ø Anticipate unfavorable events through analysis of data and prepare control strategies
Ø Perform risk management regarding supply contracts and agreements
Ø Control spend and build a culture of long-term saving on procurement costs
Procurement Officer – x 2
A procurement officer, is an important person in any organisation. He ensures that the company makes wise purchases of goods or services to resell or use. The demand for the services of procurement officer has increased.
Responsibilities
Ø The Procurement Officer will be responsible for coordinating and assisting with sustainable procurement initiatives,
Ø Coordinating procurement throughout the company
Ø Monitoring internal procurement systems,
Ø Supporting procurement projects across all company divisions,
Ø Providing procurement advice to company staff,
Ø Negotiating new supply agreements and
Ø Renegotiating existing supply agreements.
Procurement Clerk x 2
Procurement clerks, also known as purchasing assistants or departmental buyers, take purchase requests from various departments within a company and get price quotes from suppliers. Additionally, their responsibilities include contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.
Responsibilities
Ø Procurement clerks prepare purchase orders on behalf of their companies.
Ø They also might be asked to review prices and product specifications from various suppliers to determine which would provide the best deal.
Ø Other duties might include creating and maintaining purchasing files and price lists, as well as determining if their companies have enough inventory on hand.
Ø Additionally, procurement clerks might track deliveries and make sure their companies receive exactly what was ordered from suppliers.
Ø They sometimes physically check shipments to ensure the appropriate items were delivered.
Ø Procurement clerks also might answer supplier and customer inquiries about order changes or cancellations and check requisition orders for accuracy.
Upon the first planning meet you had with your fellow mangers the consensus was that the best Supply Chain strategy for use within NCT would be the Continuous Flow Supply Chain Model.
Your section of the report revolves around the Procurement of resources for the manufacture of our range of Camper Trailers.
Your Report should be 2000 – 3000 words.
You must take into account the following guidelines.
1. Who would you recommend be responsible for the SCM within the organisation in accordance with the strategy?
2. Utilising the Internet research, the use of technology and software that could be used within the restructure and prepare a budgetary assessment of possible costs.
3. Review the NCT Procurement Policy and Procedure, NCT Procurement Terms and Conditions and the NCT Supplier Selection Process Guide.
a. Explain how these documents can assist with this program.
b. Audit checks these documents and provide updates to bring these documents into the Supply Chain mechanism.
c. Explain how these Policies and Procedures also meet our legislative requirements.
4. Design an Implementation Action Plan to show the CEO how we can incorporate the changes into the normal processes effectively and efficiently, also showing how each branch of the chain can collaborate with each other and the customer demand of your chain receives the desired and improved service and which communications systems that may need to be setup.
5. Show how our strategic partners both internal and external have a setup communication exchange of information is managed within the Supply Chain Management Strategy?
6. How will the proposed SCM (Supply Chain Management) system incorporate financial responsibilities such as sales and payments?
7. Explain the legal and ethical requirements that will need to be addressed within the proposal.
8. Detail in the report the effect that using an SCM will have when dealing with suppliers to build up a culture of trust in a two-way street as resulting from this proposal.
9. What are the Procurement Terms and Conditions that relate to Contracts in Purchasing and Tendering bids?
10. What minimum of 2 contingency plans would you put in place if the proposed SCMS fails to achieve the budgeted Outcomes as listed below?
| Camper Trailer Sales 2015 / 2016 |
| Month | Budget Sales | Actual Sales |
| 31-July-2015 | 150 | 120 |
| 31-August-2015 | 150 | 142 |
| 30-September-2015 | 200 | 124 |
| 31-October-2015 | 250 | 219 |
| 30-November-2015 | 250 | 192 |
| 31-December-2015 | 300 | |
| 31-January-2016 | 150 | |
| 29-February-2016 | 150 | |
| 31-March-2016 | 200 | |
| 30-April-2016 | 150 | |
| 31-May-2016 | 150 | |
| 30-June-2016 | 100 | |
Assessment 2: Project 1
| The objective of this section is to demonstrate TLIL5055 Manage a supply chain |
| Camper Trailer Sales 2015 / 2016 |
| Month | Budget Sales | Actual Sales |
| 31-July-2015 | 150 | 120 |
| 31-August-2015 | 150 | 142 |
| 30-September-2015 | 200 | 124 |
| 31-October-2015 | 250 | 219 |
| 30-November-2015 | 250 | 192 |
| 31-December-2015 | 300 | 265 |
| 31-January-2016 | 150 | 219 |
| 29-February-2016 | 150 | 188 |
| 31-March-2016 | 200 | 243 |
| 30-April-2016 | 150 | 195 |
| 31-May-2016 | 150 | 220 |
| 30-June-2016 | 100 | 161 |
| 2200 | 2288 |
Project 1 – Evaluation of the SCM.
After setting up the Supply Chain Management Strategy in January 2016, the CEO has requested another report from you to assess how the SCMS is progressing. Following on from Case Study 1 and using the same role of Supply Manager. The CEO has returned to you with another request. After we set up this Supply Chain Management system how can we be sure that it is succeeding.
The following data has been accessed from the sales department (Sales Figures) and the Management (Budgets).
How do we evaluate the success level or failure of this system?
What can we put in place to ensure that we maintain Continuous Improvement with this system?
To answer this need to point out to the board the following points that you would setup to ensure that the fears addressed are answered continually.
1. How would you identify opportunities to adjust policies and procedures reacting to the changing needs of your customers and suppliers within the Supply Chain and the Organisation?
2. How would you monitor the SCMS processes including the effects on Demand, Supply, Staff, Customers and the areas identified for improvement?
3. Using the supplied Business data above compare the performance of the SCMS over the last 6 months of the year. State your findings.
4. Review the chart and make recommendations on the integrated technology that could be incorporated into the SCMS to improve data availability
You will need to provide a report that details an evaluation process detailing all the above points, of approx. 1000 words to the CEO.
Assessment 3: Short Answer Questions
| The objective of this section is to demonstrate TLIL5055 Manage a supply chain |
Answers should be in attached in a word document in a report format with a minimum of 100 to 300 words per question.
Question 1
Explain the ethical requirements of a Supply Chain Management system.
Question 2
What legal regulations would be required to adhere to when dealing with overseas products?
Question 3
When developing a Supply Chain Management System there are several Legislations, standards both national and international, research these and give a brief description of at least 5 of these?
Question 4
When dealing within a Supply Chain process what are the relative documents that you would be required to complete?
Question 5
What Procedures for operating electronic communications equipment would need to be utilised within a Supply Chain process?
Question 6
Within your Supply Chain management system why do you need to have a good knowledge of production, goods and services?
Question 7
Technology performance is reviewed and recommendations are made for improvements to hardware, software and/or their use, in accordance with strategy and budget. Is this True or False?